How it works · Vendor & Contract Management

From request to realised value, in one connected model.

The AlignX Vendor and Contract workflow manages the full lifecycle of supplier relationships and contractual commitments, while keeping every vendor decision, obligation, renewal, risk and performance issue connected to the business capability, investment, system and outcome it affects.

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v1 · Pilot

v2 · Pilot extension

v3 · Transition

AAF Federation Services Agreement

Vendor and contract work is not one linear process. A trigger enters, AI triage classifies and routes it to the right specialist workflow, the decision is captured with full lineage, delivery and operations stay aligned, and value is reviewed against outcomes. One common intake, a small set of specialist workflows, one shared governance and outcome process.

Inside Microsoft 365

In one sentence

The AlignX vendor workflow takes a contract through each version, from pilot to extension to transition, on one record, with obligations, renewals and assessments counted from the dates that still leave a decision open.

The operating model

How work flows, trigger to outcome.

Triggers

Real enterprise events start the work.

A new supplier or procurement requestA SaaS or technology acquisitionA contract renewal or expiry approachingA contract variation or terminationA vendor performance issue or SLA breachA vendor risk identifiedA compliance requirement or audit findingA business owner requestA project that requires external supplier support

AI intake and triage

Context at the front door.

AlignX captures the work item and links it to the relevant portfolio, programme, project, capability or vendor record, classifies the request type, recommends the specialist workflow, detects duplicate vendors and overlapping contracts, identifies affected capabilities, systems, projects, risks and controls, flags renewal or expiry urgency, identifies commercial, security, privacy and compliance risks, and recommends reviewers.

Specialist workflows

Purpose-built reviews do the work.

Vendor qualification and onboardingAssess whether a supplier can be safely and responsibly engaged: capability, financial stability, risk, compliance and security.

Procurement and commercial evaluationEvaluate sourcing options and value on complete context, not just price.

Contract lifecycle managementManage contracts from creation through approval, execution, administration, renewal, exit and closure, as active enterprise objects, not buried documents.

Vendor risk and compliance managementManage the risk, compliance and assurance posture of vendors, connected to the services, systems, data and controls they affect.

Vendor performance and relationship managementManage the ongoing relationship, connecting performance to capability, delivery, service quality, risk and cost.

Strategic vendor portfolio managementOptimise the vendor portfolio for value, risk and strategy, including concentration risk and consolidation.

Decision and governance

The decision is captured, with lineage.

Vendor and contract decisions are captured with rationale, options, approvals, conditions, risks and full lineage: approve, approve with conditions, defer, renegotiate or redesign, reject, or exit and terminate.

ApproveApprove with conditionsDeferFundPauseStopReprioritiseEscalateClose

Delivery and outcome review

Delivery stays aligned. Outcomes feed back.

Approved decisions link to projects, services, obligations, milestones, spend, performance and SLAs, with risk and compliance monitored. Value is reviewed against expected outcomes, savings and benefits, and learning feeds future sourcing plans.

Who owns this work

Built for the people who own it.

Secure in your tenant, connected to everything.

It runs inside your Microsoft environment, under your identity and controls, and hands off cleanly to every other AlignX module on the same connected model.

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